Full Charge Bookkeeper (REMOTE)

Company: Multidisciplinary Association for Psychedelic Studies (MAPS)
Location: Santa Cruz, California, United States
Type: Full-time
Posted: 06.APR.2021


Position SummaryMAPS is seeking a full-time bookkeeper who is experienced with nonprofit bookkeeping and accounting principles.Grant/Fund ac...


Position SummaryMAPS is seeking a full-time bookkeeper who is experienced with nonprofit bookkeeping and accounting principles.Grant/Fund accounting experience is a must.The person in this role will be responsible for cash receipts, accounts receivable, revenue tracking by fund, ad-hoc financial reports and collaborating with the development and events departments as well as the administrators of the company store.Cross-training is important for the seamless operation of the team, so the bookkeeper must also have experience with accounts payable and multi-state payroll.This role is responsible for organizing, correctly coding and reporting all revenue inflows to the organization. You must be able to work effectively in a fast-changing, entrepreneurial setting with diverse team players while working across organizational and functional boundaries.You must have a customer-service personality, be a strong self-starter with experience or aptitude for working in a fast-paced, remote environment.You must have proficiency with QuickBooks accounting software, MS Excel and CRM platforms (such as Salesforce, Neon, Raisers Edge, etc.).Knowledge of Slack, Asana, SharePoint and MS Office is extremely helpful.High proficiency with Bill.com is also preferred.Location and HoursThis is a remote position that will require for you to have a suitable workspace with secure internet and reliable phone reception are required.This position requires frequent phone and internet meetings. Certain home office expenses may be reimbursed. A work computer will be provided.We are a West Coast-based organizationand applicants must be available during standard business hoursof 9:00 AM - 5:00 PM Pacific.Mon -FriThe exact schedule may be arranged upon hire.This is a full-time, 40 hours per week exempt position.Position DutiesAccounts Receivable and Cash ReceiptsCreate receipts and invoicesSync Neon donor CRM data with QuickBooks on a daily basisProperly record MAPS store sales information in QuickBooksLogin to bank accounts and ensure that all sources of revenue are accurately coded in QuickBooks on a daily basisProperly record revenue data from Stripe, Square, BluePay, Benevity and Amazon on a weekly basisRecord liquidated stock donations on a weekly basisRecord revenue from Traveling Mailbox funds received on a weekly basisRecord and track cryptocurrency donationsAssist with set up and maintenance of fiscal sponsorships in QuickBooksAssist with month-end close and year-end closeOther duties as assigned by the Controller and CFOCollaborationCollaborate with development department, MAPS store, events team and other departments to ensure accuracy and timeliness of dataCollaborate with all members of the accounting team in a manner that is collegial, effective and promotes a positive, friendly cultureAssist with annual audit, assist with 990 reporting, filing of tax returns and filing of other government compliance documentsProvide coverage of accounts payable and payroll duties in the event of vacations or sick leavesPosition Requirements5+ years of bookkeeping experience (at least 2 years in nonprofit)Associate degree in Accounting or Business Administration or equivalent experienceAbility to manage multiple priorities and tight deadlinesAbility to work effectively with minimal direct supervisionGrace and sense of humor under pressureExperience in using:Microsoft OfficeAsanaCRMsQuickBooksFundraising tracking softwareSharePointMentality that no job is too small or too bigExperience with successfully working in diverse and inclusive work environmentsTrack record of meeting deadlines while providing accurate deliverablesWorking in entrepreneurial environmentClean background checkAbility to maintain strict confidentialityOptionalExperience working for the mental health industry; knowledge or psychedelic therapy for mental health

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