Executive Assistant I

Company: Overstock.com
Location: Midvale, Utah, United States
Type: Full-time
Posted: 03.MAY.2021
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Summary

Executive Assistant I is responsible for supporting Executives in the organization with assistance in planning meetings and events, and arra...

Description

Executive Assistant I is responsible for supporting Executives in the organization with assistance in planning meetings and events, and arranging meals- onsite and offsite. Executive Assistant also helps enforce and manage the travel, expense report, and cell phone policies of the company. Executive Assistant reviews and compiles expense reports for accounting and payroll reimbursement. Executive Assistant also helps coordinate the Executive's schedule. Executive Assistant also prepares and keeps current documentation of all important day to day procedures, in Wiki format. Executive Assistant must be proficient in organizational skills, communication with Executives, ability to meet deadlines including a flexible schedule, an ability to work independent with minimal supervision, and Microsoft Office including Excel. Executive Assistant will adapt to changes in job requirements, learning and applying new skills as needed to ensure the company's success.

Job Responsibilities

* Maintain calendars for management and conference room scheduling
* Arrange meetings and conference bridges for management
* Organize lunches for Executives and their Admins
* Arrange travel for management and department (employees, interview candidates)
* Complete expense reports for management
* Maintain receipts and Visa credit card statements for department
* Review and compile accurate expense reports for accounting and payroll reimbursement
* Assist Accounting with invoice approval
* Order office supplies for department
* Sort through and deliver mail
* Answer phones for department Executives
* Work on special projects and events
* Assist other Executive Assistants as needed
* Conduct general office management
* Perform other duties as required and assigned by manager and upper management.
* Follow legal policies as directed.

Job Requirements

* Proficient in organizational skills
* Proficient in communication with Executives
* Ability to meet deadlines with a flexible schedules
* Ability to work independent with minimal supervision
* Minimum of five years of experience providing administrative assistance in a fast-paced environment
* Ability to quickly learn organizational structure and the objectives of the team
* Strong organizational and communication skills, team orientated philosophy, and problem solving skills
* Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
* High levels of integrity and discretion
* Highly motivated and organized
* Superior Outlook, Excel, SharePoint, and Microsoft Word management skills
* Ability to build a strong internal network

Skills

* Superior Microsoft Outlook, Excel, SharePoint, and Word management skills

Education

* Must have a High School Diploma or equivalent

Certifications

Physical Requirements

This position requires the incumbent to sit, stand and perform general office functions. The incumbent may also be required to lift up to 25 pounds occasionally. Bending, stooping and reaching are also frequently required.

Equal Employment OpportunityIt is our policy to provide equal employment opportunity for all applicants and associates. This policy includes our commitment to ensure that all employment decisions are made without regard to race, color, religion, gender, national origin, disability, pregnancy, veteran status (including Vietnam era veterans), age, sexual orientation, gender identity, or any other non-job-related characteristic protected by law.

Who We Are:

Just a few minutes from Salt Lake City and Utah's ski slopes, Overstock is an original resident of "Silicon Slopes", one of the fastest growing technology hubs in the country. We're a passionate group of collaborative problem solvers and creative innovators, working on cutting-edge technology. From building award-winning retail applications (with amazing AR functionality) to creating leading blockchain and machine learning technologies, each of us embodies a unique value and contributes a diverse perspective to the team.

What We Offer:

* 401k (6% match)

* Flexible Schedules
* Onsite Health Clinic
* Tuition Reimbursement, Leadership Development Program, & Mentorship Program
* Onsite Fitness Center with group fitness classes and trainers
* Onsite Cafe with additional Coffee Shop and Juice Bar
* Onsite Greenhouse, providing fresh fruits & vegetables for our cafe
* Overstock Women's Network (OWN)
* And More…
* Benefits vary based on position, tenure, location, and employee election

Physical Requirements:

This position requires you to sit, stand and perform general office functions. You may also be required to lift up to 25 pounds occasionally. Bending, stooping and reaching are also frequently required.

Equal Employment Opportunity:

It is our policy to provide equal employment opportunity for all applicants and associates. This policy includes our commitment to ensure that all employment decisions are made without regard to race, color, religion, gender, national origin, disability, pregnancy, veteran status (including Vietnam era veterans), age, sexual orientation, gender identity, or any other non-job-related characteristic protected by law.

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